Information Governance and Records Retention

Information Governance Services

Access provides the full spectrum of information governance services to improve your operational efficiency, records retention scheduling, industry-specific regulatory compliance, and more.

The Digital World Has Led to an Information Explosion

Privacy questions are on the rise with focus on big data, analytics, and e-discovery. What records should be kept? For how long? And where?

Records managers face increasingly complex information security policies for both digital documents and paper records. This applies to information throughout your organization stored onsite, offsite, or in the cloud.

Achieving regulatory compliance starts with understanding your company’s information governance and responsibilities. If you haven’t established clear records retention guidelines, you run the risk of falling short of regulatory compliance requirements.

Why is information governance important?

• Discover what documents you have, their location, and how long to keep them
• Increase operational efficiency through process automation
• Enforce consistent classification, records retention and disposal policies, and other information governance best practices
• Comply with regulations and mitigate litigation, improving risk management processes

What is Information Governance?

Information Governance (IG) is everything having to do with the capture, formation, usage, storage and deletion of information. It spans paper records, electronic documents, data, and any other kind of content. In addition to records retention and information management (RIM), information governance (IG) draws on legal, risk, and IT expertise to protect, use, and drive value across the organization and establish regulatory compliance.

“Information Governance is all the rules, regulations, legislation, standards and policies with which organizations need to comply when they create, share and use information.” - Chris Walker, VP of AIIM Canada

A Full Range of Information Governance Solutions

Our full-service information governance process begins with a comprehensive audit and assessment of existing records management policies, processes, and documentation. Access establishes record retention guidelines for your company so you can meet regulatory compliance requirements. We then create and implement a unique information governance program to address gaps, shore up weaknesses, tackle change management, and create a roadmap for successful execution.

Your Complete Information Management and Governance Solution

We specialize in retention policy and schedule creation, and holistic information governance support including compliance and data privacy, coupled with years of expertise in traditional records and information management. This allows us to offer a full-service approach to managing the entire information lifecycle as we align your information management policy and procedures.

Bridging Retention Scheduling Software and Records Management Software

Simplify retention schedule updates, citations, and more with Virgo. With over 170,000 requirements tracked across 200 jurisdictions worldwide, our legal research team ensures up-to-date retention policies.

Virgo provides:

• Research Database: Track over 170,000 requirements across hundreds of jurisdictions in over 120 countries & counting
• Retention Management: Create global, entity, or departmental retention schedules and attach citations to record series to support it
• Search and Reporting: Search schedules and citations across a variety of metadata points. Print reports and export data in PDF, Word, Excel and CSV
• Employee Portal: Customize views for each employee group and support a familiar search experience
• Cloud Access: Available via all major web browsers as a SaaS platform
• Powerful Security: Manage access with strong user controls and a complete audit trail

FileBRIDGE Records, a cloud-based records management solution, enables organizations to access, protect, and defensibly control both physical and digital documents.

With FileBRIDGE Records, record managers gain access to:

• Physical and digital document management
• Comprehensive file security
• Real-time reports and metrics
• Project and schedule management
• Destruction management
• Intelligent retention and data governance
• Onsite and offsite inventory management
• Enhanced inventory search and ordering capabilities
• Broad range of reporting options at your fingertips
• Chain-of-custody and governance adherence
• Capability on any device

“We needed a partner who knew and understood our commitment to the community and was willing to work with us, financially. Access quickly became our one place to go for all of our information management needs.” - Seth Katz, Associate Chief Information Officer, Truman Medical Centers

Certifications and Affiliations that Go Beyond the Industry Standard

Access is your trusted partner for effective records and information management services. From secure storage to document digitization, our end-to-end solutions, technology-enabled suite of digital transformation services, and unrivaled expertise help your organization with its complete records lifecycle.

Services:

• Access Unify
• Offsite Storage
• Virgo by Access
• Document Scanning
• CartaHR
• CartaDC
• FileBRIDGE Records
• Digital Transformation
• Information Governance
• Shredding & Secure Destruction
• Data Breach Response